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Set as Default Text Box in PowerPoint 2013

Learn how to set a formatted text box as your default text box in PowerPoint 2013.

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Product/Version: Microsoft PowerPoint 2013
OS: Windows 7 and 8

Imagine this scenario: you place a text box on your slide -- then you change the color of the font, reduce or increase the font size, set autofit options, tweak the margins, etc. At this point of time you are happy with your settings. Then you add another text box in the next slide -- and you realize that this new text box needs to look the same as the text box you created earlier! No -- you do not have to change all settings again -- there are two ways of making the new text box possess the same settings as the older one:

Firstly, you can use the Format Painter option to copy attributes from the original text box to the new text box. This option works great as long as you only need to insert one or two more text boxes since it does involve repeated clicks. Look at our Format Painter tutorial to learn more -- that tutorial uses shapes as an example, but the same technique works with text boxes as well.

Even better, you change the defaults within the active presentation so that any new text box you insert has the format abilities you want -- that's exactly what you will learn in this tutorial.

  1. Insert a text box on a slide and make all formatting changes as required. Alternatively navigate to a slide that contains a text box that has the formatting attributes you want to set as default. You might want to make changes to your text box by altering some attributes as explained in these tutorials -- of course, this is purely optional:

  2. Click on the edge of this text box so that it shows a solid line with selection handles on its perimeter (see Figure 1).

    Text box selected
    Figure 1: Text box selected

  3. Now, carefully right-click on the solid line to bring up the the context menu shown in Figure 2. From this menu, select the Set as Default Text Box option - refer to Figure 2 again.

    Set as Default Text Box option
    Figure 2: Set as Default Text Box option

    Tip: Cannot find the Set as Default Text Box option? Make sure you did not select some text in the box before you right-clicked. You must select the edge of the text box so that the entire text box is selected without selecting any individual text. If you still do not get the Set as Default Text Box option in the right-click menu, then you may have selected a text placeholder rather than a text box -- read our Text Boxes vs. Text Placeholders tutorial to understand how they are different.

  4. This will set the selected text box as default text box. From now onwards, all new text boxes that you insert within this particular presentation will possess the format attributes of the text box that you just set as default.

Tip: If you want to set a default text box for all new presentations, you will have to make these changes within your default template (POTX) or Theme (THMX) file -- learn more within our Themes, Templates, Masters, and Layouts section.

See Also:

Set as Default Text Box in PowerPoint 2011 for Mac
Set as Default Text Box in PowerPoint 2010 for Windows


PowerPoint Keyboard Shortcuts PowerPoint Keyboard Shortcuts and Sequences:
PowerPoint 2013, 2011, 2010, 2007 and 2003

Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado? Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?

Go and get a copy of our PowerPoint Keyboard Shortcuts and Sequences E-Book.

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