Indezine Logo

  This is the print version of this page. All content is copyright Indezine.com 2000-2019.



Creating PowerPoint Outlines in Microsoft Word 365 for Mac

Learn how to create outlines for presentations in Microsoft Word 365 for Mac. These are formatted for failsafe import into Microsoft PowerPoint.


Author:

Product/Version: PowerPoint

OS: Mac OS X






Typically, there are three common ways in which you can create slides in PowerPoint. The first of these three ways is to create an outline, but all these three ways can be combined with each other. Having said so, it is best to start by creating an outline for your presentation in another program. Mac users can create outlines in TextEdit. You can also use Microsoft Word. In this tutorial, we'll show how you can use Word 365 for Mac to create an outline for a PowerPoint presentation.

  1. Launch Finder. To do so, click the Mac HD icon on your desktop, and go to your Applications folder, where you will find an icon for Word. Double click to run this application.
  2. Opt to create a blank, new Word document so that you end up with something similar to what you see Figure 1.
  3. Word 365 document
    Figure 1: Word 365 document
  4. Now type in all the text content you want within your slide titles and text placeholders on separate lines, as shown in Figure 2. If you do not know what a text placeholder in PowerPoint is, look at our Text Boxes vs. Placeholders tutorial.
  5. Text content for your slides
    Figure 2: Text content for your slides
  6. Access the Home tab of the Ribbon. Within the Styles group, hover your cursor over any of the style thumbnails. To see all the styles at the same time, click the small, downward pointing triangle (highlighted in red, see Figure 3). This brings up the drop-down Styles gallery (see Figure 3 again). Click on the styles you want based on the explanations provided in the next step.
  7. Styles gallery
    Figure 3: Styles gallery
  8. Now you can format the outline so that PowerPoint can understand which line of text is a slide title, the first level bullet, the second level bullet, etc. To do that you need to follow these guidelines:
    1. For slide titles, select the text and choose Heading 1 style.
    2. For first level bullets (or subtitles in a title slide), select the text and choose Heading 2 style.
    3. For the second level bullets, select the text and choose Heading 3 style.
    4. For any subsequent levels of bullets (third, fourth, etc.), select the text that you want to format, and apply the Heading style of that level (Heading 4, Heading 5, etc).
  9. Once you are done with adding styles, change the view to Outline to view the outline as you see in Figure 4 (compare to Figure 2).
  10. Text content for your slides after adding styles
    Figure 4: Text content for your slides after adding styles
  11. One aspect that we want to draw your attention to is that you can only add the text content for a presentation within an outline. However, at times, there may be some important, non-textual info in a presentation: this could be a picture, a chart, a table, or something else. In that case, you can indicate a reference within the outline. Just make it stand out a little different as shown in Figure 6. You'll notice that we added some text to indicate that a table has to be added to a particular slide, and it is within parentheses.
  12. Indicating non-textual content within parentheses
    Figure 5: Indicating non-textual content within parentheses
  13. Save your outline within Word as an RTF file. It is important that you save to an RTF (Rich Text Format) file rather than as a native Word document because PowerPoint for Mac can only import Word outlines saved as RTF files. To save as RTF, choose the File | Save As menu option to bring up the Save As dialog box that you see in Figure 6.
  14. Save As dialog box
    Figure 6: Save As dialog box
  15. In this dialog box, select the Format option (highlighted in red in Figure 6) to bring up the drop-down menu that lets you choose between different file formats that Word can save to. In this drop-down menu, select the Rich Text Format (.rtf) option as shown in Figure 7.
  16. Rich Text Format option selected
    Figure 7: Rich Text Format option selected
  17. This outline is now in a format that PowerPoint can import, and create new slides. To learn how to import this outline into PowerPoint 365 for Mac, look at our Import Outlines in PowerPoint 365 for Mac tutorial. And, to learn how to import this outline into other versions of PowerPoint, look here: Outlines: Import.

See Also:

Creating Slides: Creating PowerPoint Outlines in Microsoft Word (Index Page)

Creating PowerPoint Outlines in Microsoft Word 365 for Windows
Creating PowerPoint Outlines in Microsoft Word 2019 for Windows
Creating PowerPoint Outlines in Microsoft Word 2016 for Windows
Creating PowerPoint Outlines in Microsoft Word 2016 for Mac
Creating PowerPoint Outlines in Microsoft Word 2013 for Windows
Creating PowerPoint Outlines in Microsoft Word 2011 for Mac
Creating PowerPoint Outlines in Microsoft Word 2010 for Windows
Creating PowerPoint Outlines in Microsoft Word 2008 for Mac
Creating PowerPoint Outlines in Microsoft Word 2007 for Windows
Creating PowerPoint Outlines in Microsoft Word 2003 for Windows
Creating PowerPoint Outlines in Microsoft Word Online

You May Also Like: Possibilities 02: Dashboards in PowerPoint | Birthday PowerPoint Templates


Popular Posts

Set Minimum and Maximum Values on Value Axis in PowerPoint 2013 for Windows
Learn how to set the Minimum and Maximum values on Value Axis of Charts in PowerPoint 2013 for Windows.

Crop Pictures (Mask to Shape) in PowerPoint 2011 for Mac
Learn how to crop pictures using Mask to Shape option in PowerPoint 2011 for Mac.

Playing Video Across Slides in PowerPoint 2016 for Windows
Play a video clip across slides in PowerPoint 2016 for Windows.

Set Document Resolution in PowerPoint 2016 for Windows
Learn how to set document resolution in PowerPoint 2016 for Windows.



Pictures in Presentations

Is a picture is worth a thousand words? You probably have heard this adage so often that we decided not to repeat this phrase throughout this book! Now here’s some more info: the human brain uses a larger part of its area to store visual information rather than textual content. And that’s possibly because a picture describes so much more than text.

Go and get a copy of our Pictures in Presentations ebook.

This is the original page. An AMP (Accelerated Mobile Page) version of this page is also available for those on mobile platforms, at Creating PowerPoint Outlines in Microsoft Word 365 for Mac.


Microsoft and the Office logo are trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries.

Home | PowerPoint | Photoshop | PowerPoint Templates | PowerPoint Tutorials | Blog | Notes | Ezine | Advertise | Feedback | Site Map | About Us | Contact Us

Link to Us | Privacy | Testimonials

PowerPoint Backgrounds | Christian PowerPoint Backgrounds | Business PowerPoint Presentation Templates

Plagiarism will be detected by Copyscape

©2000-2019, Geetesh Bajaj. All rights reserved.

since November 02, 2000