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Export Tab in Backstage View in PowerPoint 2016 for Windows

Learn about the Export tab in backstage view in PowerPoint 2016 for Windows.

PowerPoint's export options come into play after you have created your slide decks, and are looking for ways to share your slides with others in the most effective way possible. PowerPoint allows you to save your presentation in different forms, that makes it possible for you to view and share on almost any device. Did you know you can create a PDF from your presentation, or export all slides to a video? If you need an old-fashioned way to share, you can burn your slides to a CD. You can also create Word document handouts. Finally, PowerPoint lets you save in so many other file formats. Explore all these export options in PowerPoint 2016:

  1. Launch PowerPoint 2016 and open the presentation that you want to export. Then, click the File menu option, as shown highlighted in blue within Figure 1.

  2. Figure 1: File menu option
  3. This opens Backstage View, as shown in Figure 2. Select the Export tab as shown highlighted in blue within Figure 2.

  4. Figure 2: Export tab within the Backstage view
  5. This step summons various export options for your presentation as shown highlighted in red within Figure 2, above. Let us explore these options, individually:
  6. Create PDF/XPS Document

  7. This option is used to export the presentation to PDF or XPS files. To learn more about this option, explore our Save as PDF in PowerPoint 2016 for Windows tutorial.


  8. Create a Video

  9. You can export your presentation slides created in PowerPoint into a video clip in either WMV or MP4 formats using the settings that you see in Figure 3, below. PowerPoint's video export feature respects sounds, animations, and transition effects. Explore our Export a Presentation to a Video Clip in PowerPoint 2016 for Windows tutorial to learn more.

  10. Figure 3: Create a Video option
  11. Package Presentation for CD

  12. This option (refer to Figure 4, below) copies the entire presentation along with all its linked files to a package that can be copied to a folder or a CD. The procedure has been explained in our Package a Presentation to a CD or Folder in PowerPoint 2016 for Windows tutorial.

  13. Figure 4: Package Presentation for CD option
  14. Create Handouts

  15. The Create Handouts option (refer to Figure 5, below) lets you create some amazing handouts from your slides, that can also contain extra notes that were not visible on the slides. This process is explained in our Exporting Word Handouts in PowerPoint 2016 for Windows tutorial.

  16. Figure 5: Create Handouts option
  17. Change File Type

  18. PowerPoint presentations can be exported to quite a large number of formats. Selecting the Change File Type option brings up various Presentation and Image types as shown in Figure 6.

  19. Figure 6: Change File Type option
  20. You just need to click on the file type that you want to save your presentation to. We selected Template (*.POTX) as the file type, as you can see highlighted in red within Figure 6. After selecting the file format, click the Save As button, highlighted in blue within Figure 6.
  21. This brings up the Save As dialog with the same file type selected in the Save as type box, as shown highlighted in red in Figure 7. Browse to a folder where you want to save your file as, and click the Save button to export your file as a different file type.

  22. Figure 7: Save As dialog box with the new file type pre-selected
  23. To know more about the other file formats that PowerPoint can save as, refer to our File Formats in PowerPoint 2016 for Windows tutorial.

See Also:

Export Tab in Backstage View in PowerPoint 2013 for Windows